VFA Key Deadlines

August 17 - New Faculty Orientation and Welcome Event

Early August

• Faculty recruitment cycle - Departments submit requests to the Vice Dean for Faculty Affairs to hire full-time T/TT faculty

Mid-August

• Faculty recruitment cycle - Departments place ads for approved T/TT faculty job openings, if applicable, and update department faculty positions web pages for RTPC and T/TT postings
• The Dean meets with the APT Committee to review the committee's charge; the APT Committee elects its Executive Committee

Late August

• Faculty recruitment cycle - Dean's Office submits ads to the Chronicle of Higher Education, NSBE, SHPE, SWE, and minoritypostdoc.org
• Dean's Office confirms with departments all faculty mentor/mentees for junior faculty
• In coordination with departments and programs, the Dean's Office ensures last year's recruitment cycle postings are closed or marked inactive
• Departments submit their part-time faculty report to the Dean's Office

Early September

• September 1 - Promotion dossiers for Associate to Full and dossiers for Senior Lateral Appointments with tenure are due to the Dean's Office
• Fall teaching overload requests are due to the Dean's Office

Mid September

• The Dean's Office confirms with departments the probationary faculty due for mid-probationary review in the upcoming spring

Late September

• Deadline for nominations for Distinguished and University Professors

Early October

• Departments close their requisitions for Part-Time positions posted for the fall semester
• Departments submit to the Dean's Office the mini-dossiers for T/TT faculty hires starting in the upcoming spring semester

Mid October

• The Dean's Office provides a snapshot of current joint appointments to each Department chair

Late October

• Departments post requisitions for Part-Time positions for the upcoming spring semester

November 1

• Dossiers for promotion with tenure (Assistant to Associate) are due to the Dean's Office
• Dossiers for (non-)reappointment of research or teaching faculty are due to the Dean's Office

Late November

• Departments review and renew faculty joint appointments

Early December

• Departments submit spring teaching overload requests to the Dean's Office
• The Dean's Office provides a report to the Department Chair listing their faculty members' current sabbatical accruals and eligibility for leave

Early January

• Departments begin conducting the mid-probationary reviews of their tenure-track assistant professors
• Departments submit faculty teaching overload requests for the current spring semester

Late January

• Deadline for departments to submit their faculty members' sabbatical requests to the Dean's Office (January 15)
• Deadline for faculty to complete their annual faculty reviews (AFRs)
• All faculty CVs in myViterbi should be current
• Departments submit their part-time faculty report to the Dean's Office

Early February

• Dossiers for RTPC promotion and any senior lateral appointments with tenure dossiers are due to the Dean's Office
• Departments close requisitions for Part-Time positions posted for the current spring semester

Mid February

• Department chairs submit their faculty merit evaluations to the Dean's Office

Early March

• Department chairs submit their recommended merit increases and ratings to the Dean's Office

Spring Break

• Joint APT/EFC Merit Review Committee reviews the merit evaluation procedures with Department Chairs and Program Directors, and prepares recommendations to the Dean

Mid March

• Faculty Merit Raise proposal meetings between the Department Chairs and Program Directors and the Dean

Early April

• Department chairs notify the Dean's Office of their APT department representative
• APT at-large members are elected by the relevant faculty bodies
• Departments' faculty searches should be drawing to a close

Mid April

• The departments forecast the upcoming year's APT cases to the Dean's Office
• Departments submit potential referee writer names to the Dean's Office for approval prior to solicitation

Late April

• Departments submit for review to the Dean's Office drafts of memos for mid-probationary reviews

May 1

• Departments submit an electronic copy and one hard copy of the mid-probationary reviews to the Dean's Office

Early May

• If not already done so, departments submit potential referee writer names to the Dean's Office for approval prior to solicitation

Late May

• Departments begin assembling dossiers that are due in the coming fall semester

No Major Deadlines

• Departments should begin assembling dossiers that are due in the coming fall semester