Posting a Position

Authorizing a faculty search for full-time faculty

• Step 1: The Department chair submits the New Faculty Search Request Form and sample recruiting advertisement to the Vice Dean for Faculty Affairs.
• Step 2: The Vice Dean for Faculty Affairs relays the final decision to the Department chair. (See sample email correspondence.)
• Step 3: The Faculty Affairs Coordinator communicates with the department's faculty affairs contact to complete and submit the Workday PA7 Requisition Form. Note: This document can be submitted as part of Step 1 in anticipation of a positive decision.
• Step 4: The Faculty Affairs Coordinator initiates the Workday requisition creation process and communicates with the department's faculty affairs staff about the requisition number and position ID.
• Step 5: While the Workday requisition approval process routes, the department faculty affairs staff member creates the FAM posting, which is kept inactive until the Workday requisition creation process is completed. See the Provost's Office Guidelines on FAM Basics (downloaded August 9, 2017) for a primer on FAM.
• Step 6: Upon a system-generated notification from Workday that the requisition creation process is completed, the Faculty Affairs Coordinator notifies the department faculty affairs member.
• Step 7: When the timing is appropriate, the department faculty affairs staff member activates the FAM posting and makes live the Workday requisition.
• Step 8: The Faculty Affairs Coordinator updates the Faculty Recruitment page on Viterbi's web site.

Sample job description advertisement for all faculty types, last updated September, 2021. 

Posting advertisements online

• The Dean's Office posts a generic faculty recruitment advertisement in mid-August to the Chronicle of Higher Education, SHPE, NSBE, SWE, and minoritypostdoc.org.
  • Chronicle of Higher Education - published September 7, 2018 and September 21, 2018
  • NSBE, SHPE, and SWEM - published September 18, 2018 and up for 60 days
• Departments wishing to post advertisements in academic, trade, and industry publications should write to the Vice Dean of Faculty Affairs with a cc: to Jennifer Alvarado requesting permission to post ads, if the department wants the Dean's Office to pay for the postings.
• Departments should pay for approved Dean-paid advertisements on the department's P-card. Reconciliation of charges should be charged to the account that Jennifer Alvarado specifies.